Sick Leave & Vacation Make Up (Updated 2020)
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Once the 7-day vacation period is cancelled, Crew Scheduling will add the AVL code to the Flight Attendant’s schedule to replace the vacation days. Flight Attendants will have two options to make up the lost time. They can pick-up a trip(s) either through the Open Time process or through the Trip Request process. They can pick-up trips anytime during the month for VMU. Since all make-up requests are now processed at seniority (7.K), the Flight Attendant wishing to do make-up, must request trips through the normal pick-up process in the applicable folders and if awarded must contact Crew Scheduling to advise they would like to apply Vacation Make-Up for that trip(s). Remember each vacation day carries a credit of 3 hours, so you need to review their schedule to determine how many hours they need to make-up.
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Once the Flight Attendant made up their hours as noted above (18.M.2), Crew Scheduling will remove the AVL days from their schedule to reflect the make-up was completed. If the Flight Attendant does not pick-up flying, she/he can be assigned only on the AVL days.
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Overview
Here are some of the enhanced features of the Bid FA & GDO Pick-up Trip Request folder:
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All pick-up and swap requests will be processed by the program.
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You will no longer enter text requests as this will be replaced with preference options that can be selected from a drop-down menu.
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Crew Schedulers will no longer copy and paste requests onto a spreadsheet to process, all requests will be handled in the folder.
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This folder will begin awarding at 10:30 HST each day, for trips departing the next day.
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You will now have up until 10:30 LDT (Local Domicile Time) the day prior to trip departure to submit your preferences.
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Preferences will now expire at the end of the Bid FA & GDO pick-up process instead of 16:00 LDT as currently stated in the AFA contract.
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Reserve Trip Requests will continue to be handled the way they are today.
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If you submit a trip request and subsequently get the trip you want before trip request is processed, you need to cancel your trip request
Bid FA & GDO Trip Request Instructions
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Click on "ADD A NEW REQUEST"
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If you are SWAPPING - create a preference for the same pairing date of your pairing.
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If you are ADDING - create a preference for the date you want to fly.
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The Preference Selection Window will open (Note: Allow Pop Ups for your Browser)
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Click On the Drop Down Menu
Sick Leave & Vacation Make Up (Updated 2020)
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Vacation Make-up (VMU): Once the 7-day vacation period is canceled, Crew Scheduling will add the AVL code to the Flight Attendant’s schedule to replace the vacation days. Flight Attendants will have two options to make up the lost time. They can pick up a trip(s) either through the Open Time process or through the Trip Request process. They can pick up trips anytime during the month for VMU. Since all make-up requests are now processed at seniority (7.K), the Flight Attendant wishing to do make-up must request trips through the normal pick-up process in the applicable folders and if awarded must contact Crew Scheduling to advise they would like to apply Vacation Make-Up for that trip(s). Remember each vacation day carries a credit of 3 hours, so you need to review their schedule to determine how many hours they need to make up.
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Once the Flight Attendant made up their hours as noted above (18.M.2), Crew Scheduling will remove the AVL days from their schedule to reflect the make-up was completed. If the Flight Attendant does not pick up flying, she/he can be assigned only on the AVL days.
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Sick Leave Make-up (SMU): submit your requests as normal and call Crew Scheduling indicating you want to apply SMU after the award
Building A Preference - Preferred Method
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Flight Attendants will no longer enter text into the program. You will be building Preference Requests – like entering a bid request in PBS. There are many generic options, but we recommend that you utilize the “Specific Pairings” request for best results. Once you have built these requests, you may re-arrange priority in the queue.
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Flica uses the Pairing Filters to help you identify pairings that match your criteria. Again, we stress that the best option is to select the date and pairing number if the specific pairing you want is a high priority.
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Select "Specific Pairings"...
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Follow Directions Indicated in the selection box...Note: Recommend choosing individual pairing / date
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Add To List Below - Note: Adding more than one pairing will indicate "Any of these"
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APPLY
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By clicking on "Pick the Days" another pop-up window appears. Select the month and then date for the first day of the pairing only (you do not need to select the days of the pairing footprint)
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ENTER SINGLE DATE PER PREFERENCE ONLY
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The program will now show your request on the main Preference page - This is confirmation of your submission.
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Example of 3 pairing choices for the same date. These are prioritized top to bottom 1-3
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You may change the order by selecting the double lines with arrows to left of the name column and dragging to the desired location
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To view the status of your request, click on the "View OT Request Status" link in the folder
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If you do not see a response it is an indication that there were no matching pairings for your request thus nothing was awarded or denied.
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If you're preference matches with and Open Time pairing you will either receive an "Approved", "Denied" or "(FA) Not Available
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The Denial Message "(FA) Not Available" indicates that the pairing was awarded for Sick Leave Makeup or Vacation Makeup
Preference Award & Critical Information
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Trip Requests can be submitted up to 10:30 Local Domicile Time the day prior to the pairing date
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When a pairing is swapped for another pairing, the swapped pairing from that FA is then added to the pool for the same award. The program will then start at the top of the queue looking for matches. It will continue that process until the award is complete.
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When submitting Preference Requests, the program will identify if you have a pairing on the date requested. If there is a pairing on your line, it will swap it for your request if available. If you do not have a pairing on that date, it will ADD it to your schedule. For that reason it is imperative that you do the following if you have dropped or traded a pairing on the date you requested:
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YOU MUST CANCEL A REQUEST IF YOU HAVE TRADED OR DROPPED A PAIRING THAT IS ON THE DATE REQUESTED
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To delete a request use the trash icon under the "Actions" Column
For Flica Inquiries please use the Flica Inquiry Form located in the "Forms" section of the IFS website
Please direct general questions to Halflica@HawaiianAir.com